Posting Detail Information

Working Title23-24 State 4-H Office Assistant Coordinator

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202400632AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib II

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$50,000-$60,000 (commensurate on academic credentials and professional experience)

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on05/12/2024

Description of Work Unit

Colorado State University is a land-grant institution with a three-part mission of teaching, research, and outreach. The campus is in the city of Fort Collins, the county seat of Larimer County. Fort Collins is a progressive community of approximately 170,000 situated 65 miles north of Denver. Located at an elevation of 5,000 feet, Fort Collins has a clear dry climate and generally pleasant temperature throughout the year.

The Colorado State 4-H Youth Development Office is located on CSU’s campus in the Extension Administration Office in the University Square Building. 4-H grows young people with essential life skills like confidence, courage, resiliency, and curiosity who are empowered and prepared for life today and tomorrow. What began to give rural youth new agricultural skills has grown into America’s largest youth development organization. Colorado 4-H serves youth and communities through school enrichment, special interest, after-school, camping, and club programs. 4-H Youth Development mission areas include Healthy Living, STEM and Agriculture, Civic Engagement and Leadership. To learn more about the 4-H Youth Development Program visithttp://co4h.colostate.edu/.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. We invite you to review Colorado State University’sPrinciples of Community (https://inclusiveexcellence.colostate.edu/principles-of-community/) that guide our mission and vision of access, teaching, service, and engagement. Colorado State University encourages professional development and provides anEmployee Study Privilege (https://hr.colostate.edu/current-employees/benefits/other-benefit-programs/academic-privileges/) with up to nine credit hours of tuition assistance annually.

Position Summary

The individual in this position will work as a member of the Colorado State 4-H Youth Development team housed on the CSU Campus, Fort Collins. This position provides important administrative type support to the Colorado State 4-H specialists. This person will also provide support directly to the State 4-H Specialists and other State 4-H Office staff as needed. This individual works collaboratively with team members and assists with organization and communication processes. Some travel, weekend and evening work will be required.

While this position is eligible for a hybrid work arrangement, the individual is expected to maintain a balance establishing a presence in the primary office, located in Fort Collins, Colorado, to effectively carry out the duties of the position.

Required Job Qualifications

• Completed bachelor’s degree in business, communications, liberal arts or related field with a minimum of two years’ experience.

• Demonstrated ability to take direction and use independent judgement to coordinate various projects and meet multiple deadlines.

• Demonstrated ability to communicate professionally to diverse stakeholders, both written and verbal.

• Strong computer skills including competence in Microsoft Office Suite with the ability to learn new programs quickly.

• Must have a valid driver’s license or the ability to obtain a driver’s license by the employment start date.

• The successful candidate must be legally authorized to work in the United States by the proposed start date; Extension will not sponsor a visa for this position.

Preferred Job Qualifications

• Detail oriented.

• Organizational skills.

• Previous experience creating fliers or other communications using tools such as Canva or similar tool.

• Experience utilizing Kuali Financial System.

• Experience serving as administrative support on hiring committees.

Diversity Statement

Personal and professional commitment to diversity and inclusion as demonstrated by involvement in teaching, research, creative activity, service to the profession and/or diversity/inclusion activities.

Essential Duties

Job Duty CategoryAdministration

Duty/Responsibility

• Experience creating meeting agendas, taking minutes, and preparing minutes for dissemination.

• Answer incoming calls, respond to inquiries, or directs to appropriate contacts.

• Manage complex calendars to coordinate in person and virtual meetings.

• Contributes to a team effort by taking initiative to assist other specialists as needed.

• Previous experience creating event fliers or other communication tools such as Canva.

• Maintain supplies inventory, ensuring timely orders and verifying receipts.

• Perform a variety of administrative support functions including, but not limited to, copying, scanning, and mailing.

• Proofread and complete correspondence and other written materials.

• Aid in recruitment activities, including posting job openings and coordinating interview schedules.

Percentage Of Time75%

Job Duty CategoryEvents

Duty/Responsibility

• Ensure all necessary materials and supplies are organized and available for each event.

• Serve as the point of contact for event check in.

• Participate in event set up and tear down.

Percentage Of Time15%

Job Duty CategoryFinancials

Duty/Responsibility

• Processes daily deposits into the Kuali Financial system.

• Reconciles office Purchase cards and ensures Purchase card purchases are in line with CSU Financial policies.

Percentage Of Time10%

Application Details

Special Instructions to Applicants

For full consideration, allmaterials must be RECEIVED no laterthan 11:59 PM Mountain Time on Sunday, May 12, 2024. Please submit the following to apply:

• Resume

• Cover letter

• Special Required Documentation – Statement (no more than 5 pages) of how you meet all applicable “Required” and “Preferred” Job Qualifications. Please respond to each bullet point separately.

All applicants will be contacted approximately 15 working days after the deadline regarding their status. Next steps and interview dates will be shared to those moving forward. Four professional references will be requested of applicants that advance in the interview process. References will not be contacted without prior notification to candidates.

For questions regarding the application process, contact the Talent Acquisition office atHR_TA@colostate.edu. For questions regarding the job vacancy, responsibilities, and salary, please contact Michael Compton at m.compton@colostate.edu.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel

Search ContactMichael Compton at m.compton@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested

Maximum Requested

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume

• Special Required Documentation

Optional Documents