Administrative Coordinator

Lansing, MI

Full Time

Administration

Experienced

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A Carter Lumber Administrative Coordinator is responsible for entering sales orders and generating purchase orders for doors and trim items, receiving, and invoicing material, and providing excellent service to our customers and stores. In addition to those tasks, they will also schedule production and generate paperwork that pertains to our production process as well as help monitor inventory levels. This is accomplished by having constant communication with plant personnel and stores to ensure orders are completed accurately and timely.  A strong belief in the mission and goals of the company are necessary to this position.

Requirements:

• Excellent telephone and customer service skills

• Strong organizational and planning skills

• Ability to multi-task

• Strong Attention to detail

• Exceptional written and verbal communication skills

• Strong email management skills, required to work within a large group email and be able to follow the chain of responses

• Knowledge of Microsoft Office including Outlook, Word, and Excel

Responsibilities:

Order Processing

• Receive and enter orders from stores. Forward orders to proper departments, or enter the order themselves, to ensure the orders are created and filled correctly. Generate purchase orders and ensure the proper items, quantities, and costs are entered. Help the team to ensure the paperwork process is running smoothly.

Receiving Clerk / Replenishment

• Receive purchase orders, work with accounts payable on any variance between receipt and vendor invoice. Assist management with inventory replenishment. Perform cycle counts to verify inventory accuracy.

Store Support

• Assist stores by providing any requested information on products (stock and special-order), pricing, availability, and lead times. Resolve delivery, quality, and other issues or forward to the proper personnel to ensure any issues are taken care of.

Administrative Duties

• Update and assemble reports for review as requested by management. Perform clerical duties such as data entry, filing, copying, and faxing. 

Benefits Provided (for full-time employees):

• Medical Insurance

• Vision Insurance

• Dental Insurance

• Disability Insurance

• Life Insurance

• Employer-matching 401(k) Plan

• Military encouraged to apply!