Job Title

Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

Microbial Pathogenesis And Immunology

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrator Coordinator I to serve as a member of the Microbial Pathogenesis and Immunology team in the School of Medicine. This role is responsible for providing administrative support such as mail distribution, office supply inventory, and serving as a backup for accounting processes. This role assists faculty with calendar and travel arrangements, scheduling meetings, sordering supplies, managing website content, and assisting with special projects. They will work under general supervision and exercise discretion and independent judgement with respect to matters of significance.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of related work experience.

Required Special Knowledge, Skills, and Abilities:

• Working knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

Preferred Experience·:

• Task management experience.

• Good interpersonal and communication skills.

• Basic planning and organizational skills.

• Use of standard office equipment and personal computers.

• Working knowledge of Microsoft Office including Word, Excel, and PowerPoint; Aggie Buy, Concur and Google Doc experience.

• Experience working with individuals and communities.

Required Knowledge, Skills, and Abilities:

• Working knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

Responsibilities

Departmental Support

• Assist faculty with their calendar and travel arrangements including scheduling flights, reserving hotel, conference registrations, and preparing reports upon their return.

• Works closely with Business Coordinator on booking travel and reconciling expenses.

• Schedule rooms for department, faculty, and lab meetings; setting up meetings; coordinates lunch orders/dinner reservations.

• Place orders for gases, liquid nitrogen, dry ice, etc.

• Gather and distribute mail daily; mail box assignments; answer phones;

• Assist in planning departmental functions.

• Office supply ordering/inventory..

• Updates and manages website content; MPIM Org Chart; photos of new hires for announcements and display monitor outside of office; Facebook; directory updates; phone lists; bulletin boards.

• Serves as backup to Accounting processes - entering invoices in AggieBuy, scanning to Laserfiche; Records Retention Coordinator.

• Assist Administrator, Business Administrator and Department Head with special projects.

Seminar Coordinator

• Coordinate with host and speakers for on campus visit.

• Compile meeting schedule for guest.

• Prepare and send announcement to different campus groups.

• Schedules rooms for host and distance site; prepare refreshments and sets-up meeting.

• Works closely with Business Coordinator on booking travel and reconciling expenses.

Journal Club Coordinator

• Schedule speakers for each semester.

• Send out announcement to department; orders and sets-up lunch; schedules room.

Research in Progress Coordinator

• Coordinates schedule of speakers; sends out notices via email.

• Orders and prepares light receptions and clean up afterward.

• Performs other duties as assigned .

  Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)

• Flexible Spending Accounts

• University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)

• Legal Statements

• New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice